Luminaries Light Up Dark Year!

Please sign up, using our SignUpGenius for Kit Assembly this year, for Luminary Kits Set Up, Saturday, December 5, starting at 10:00 AM.

The City of Worthington has approved the CHCA’s use of the shelter house for our luminary kits assembly on Saturday, December 5, starting at 10:00 AM. This approved event will be strictly Covid-protocol compliant, enforced by the Event Chair:

  • Masks will be worn at all times
  • Socially distanced workstations, with no more than 8 people continuously inside the shelter house, and no more than 13 people continuously outside in the work area
  • Volunteers will sign up in advance via SignUpGenius, for either of two shifts, 10:00 AM to 11:00 AM, or 11:00 AM to noon, for the following tasks:
  1. Inside the shelter house component assembly (up to 8 volunteers)
  2. Outside the shelter house component assembly (up to 3 volunteers, plus the Event Chair)
  3. Bundling supervisor
  4. Pea gravel shovelers (up to 4 volunteers), who are requested to bring their own standard-size, pointed-tip garden shovel. Each shoveler is also requested to recruit an immediate family member to assist them in holding open their grocery bags while they shovel. This immediate family member can be a youth no younger than middle-school age.
  5. Except for the pea gravel assistants, no youths can be included in the event this year

Some background: As an essential part of complying with CDC protocols, our plan uses the minimum number of volunteers needed to complete kits assembly in about two hours. This plan is a modified version of our usual workflow, and is modelled on our actual experience with a minimal number of volunteers during the 2014 kits assembly event, when 18 heroic volunteers completed kits assembly during a continuous, cold rain.

That is, instead of the 18 intrepid volunteers who worked the entire approximately 2.5 hours that day in 2014, we plan to have up to 21 volunteers for each of the two one-hour shifts, to complete the assembly in about 2 hours in 2020. We will monitor signups to try to ensure all positions are filled.

Donuts will be individually packaged by Tim Horton’s, and plenty of hand sanitizer will be provided inside the shelter house.

We do regret this year, that you cannot simply show up to volunteer Saturday morning, if you haven’t already signed up for an available slot on SignUpGenius — we cannot have more people at the shelter house than specified in our approved plan.

Regarding the Trustees picking up their bundles of kits for their Districts: We are asking the Trustees to start coming over no earlier than noon on Saturday to pick up their bundles, so as not to increase the number of people present in the shelter house area during the kit assembly timeframe, 10:00 AM to noon.

Light Your Luminaries! Our luminary display evening will be Sunday, December 13, starting at 7:00 PM, per the instructions which will be enclosed in each resident’s luminary kit.

Please feel free to contact me with any questions, or if you encounter any difficulty using our event’s SignUpGenius. Thank you,

Will Pearce, Luminaries Event Chair
365 S. Selby Blvd

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